MOREADAPTBSB
Privacy Policy
| Website | www.moreadapt.com |
| Project title | Less vulnerability, more adaptability – pilot remote sensing-assisted restoration of green spaces in coastal and urban areas within the Black Sea region |
| Programme | Interreg NEXT Black Sea Basin Programme 2021-2027 |
| Version | Working draft – 10 July 2026 |
| Status | To be reviewed by the website owner / legal support before publication |
1. Scope of this Privacy Policy
This Privacy Policy explains how personal data may be collected and processed through the official MoreAdaptBSB website (www.moreadapt.com) and through related online communication features connected with the project.
The website is designed to inform the public about the MoreAdaptBSB project, its partners, pilot areas, activities, Geoportal / web-based tool, Story Maps, GIS/map resources, outputs and communication material.
2. Data controller
| Website owner / data controller | Chamber of Halkidiki |
| Project communication contact | Dimitra Mitka |
| moreadaptbsbproject@gmail.com | |
| Postal address | 58 POLITECHNIOU, 631 00 POLIGIROS, GREECE |
| Data Protection Officer / privacy contact | dpo@epichal.gr |
Until the above details are confirmed, the policy should not be published as final.
3. Personal data we may process
Depending on how users interact with the website, the following categories of personal data may be processed:
Contact form data: name, surname, organisation, email address, country, message subject and message content.
Newsletter data, if the newsletter function is activated: email address, consent record and subscription preferences.
Event or activity communication data, where applicable: name, organisation, role, email address, participation details and related correspondence.
Technical data: IP address, device/browser information, server logs, security logs and basic website usage information.
Cookie and analytics data, if cookies or analytics tools are used, subject to the applicable cookie consent mechanism.
Media data: photos, video, captions or credits from project events or pilot activities, only where the necessary rights and consents have been obtained.
Uploaded or shared material connected with Story Maps, GIS files, maps or project outputs, where such material includes identifiable personal data.
4. Purposes and legal bases of processing
| Purpose | Indicative data | Legal basis |
| Responding to enquiries | Contact form data, email correspondence | Legitimate interest and/or steps requested by the user before communication |
| Project communication and dissemination | Contact details, organisation, communication preferences | Legitimate interest, public interest/project dissemination obligations and/or consent where required |
| Newsletter, if activated | Email address, consent record | Consent |
| Website security and maintenance | Server logs, IP address, technical data | Legitimate interest in ensuring website security and functionality |
| Analytics and performance monitoring | Cookie/analytics identifiers and usage data | Consent or legitimate interest depending on the tool and legal configuration |
| Publication of event photos/videos | Images, captions, credits | Consent, legitimate interest or other lawful basis depending on the context and applicable rules |
| GIS / Story Map material management | Uploaded maps/files and related descriptions | Project implementation, legitimate interest and/or consent where personal data is included |
The final legal basis should be confirmed before publication, depending on the actual website functions and the entity acting as data controller.
5. Cookies and analytics
The website may use necessary cookies for basic functionality and security. If analytics, embedded media, third-party maps, Geoportal integrations or similar tools are used, additional cookies or tracking technologies may be activated.
Where required, non-essential cookies will be used only after the user has provided valid consent through a cookie banner or preference mechanism. Users should be able to withdraw or change their cookie preferences at any time.
A separate Cookies Policy or cookie information panel should explain the specific cookies used, their purpose, provider, duration and consent status.
6. Geoportal, Story Maps and external tools
The website may link to or embed the project Geoportal / web-based tool available at: https://moreadapt.eu/
The website may also include Story Maps, GIS/map files, downloadable resources or embedded map interfaces. These tools may be provided by project partners or third-party technical providers. Where such tools process personal data or use cookies, this should be assessed and described before publication.
7. Recipients of personal data
Personal data may be accessed only where necessary by:
the website owner and authorised project communication team;
technical service providers supporting hosting, website maintenance, CMS administration, email delivery, analytics or security;
project partners, only where necessary for handling a request, activity, event, output or communication process;
public authorities or competent bodies where disclosure is required by law.
Personal data is not sold to third parties.
8. International transfers
The MoreAdaptBSB project involves partners in different countries. If personal data is transferred outside the European Economic Area, such transfer should take place only where necessary and in accordance with the applicable data protection safeguards.
9. Data retention
Personal data will be kept only for as long as necessary for the purposes described in this Privacy Policy, unless a longer retention period is required by law, audit obligations, project reporting requirements or legitimate project archiving needs.
| Data category | Indicative retention approach |
| Contact form messages | For the time needed to respond and maintain project communication records. |
| Newsletter consent records | Until withdrawal of consent and for the period needed to evidence consent. |
| Server/security logs | For a limited period needed for security and troubleshooting. |
| Event/photo/video material | For project communication, reporting and archiving, subject to applicable consent and usage rules. |
| GIS / Story Map material | For project implementation, reporting and long-term dissemination, unless removal is required. |
10. User rights
Subject to the conditions and limits set by applicable data protection law, users may have the following rights:
right to be informed about the processing of their personal data;
right of access to their personal data;
right to rectification of inaccurate or incomplete data;
right to erasure, where applicable;
right to restriction of processing, where applicable;
right to data portability, where applicable;
right to object to processing based on legitimate interests or public interest grounds;
right to withdraw consent at any time, where processing is based on consent;
right to lodge a complaint with the competent data protection authority.
Requests should be sent to the privacy contact indicated in Section 2. The competent supervisory authority should be confirmed before publication.
11. Security
Appropriate technical and organisational measures should be implemented to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. These measures may include secure hosting, access controls, encrypted connections, backups, update management and role-based website administration.
12. Children and minors
The website is not intended to collect personal data directly from children. If project activities involve schools, students or minors, any publication of photos, videos or personal data should follow the applicable consent and safeguarding procedures.
13. Third-party links
The website may contain links to external websites, partner websites, the Programme website, social media platforms or online tools. MoreAdaptBSB is not responsible for the privacy practices of third-party websites. Users should review the privacy policies of those websites before using them.
14. Updates to this Privacy Policy
This Privacy Policy may be updated when website functions, project communication activities, legal requirements or technical tools change. The latest version should be published on this page with the date of update.
15. Mandatory project disclaimer
The responsibility for the content of this website is that of the author(s). The content of this website does not necessarily represent the official position of the European Union. Reproduction is authorized, provided the source is acknowledged, and any changes are indicated.